House rules

House Rules of the Bayerische Staatsbibliothek (BSB) – Addendum during the corona pandemic

Note

The "House Rules of the Bayerische Staatsbibliothek (BSB) – Addendum during the corona pandemic" are available in both German and English. Only the German version of the Addendum of the House Rules is legally binding.

House Rules of the Bayerische Staatsbibliothek (BSB) – Addendum during the corona pandemic
Version: 25 May 2020  (in German)
PDF version for download  (243 KB)

Version: 25 May 2020

The corona virus pandemic requires limitations of the use and service operations of the Bayerische Staatsbibliothek, as well as the implementation of health-protection measures. In adaptation to the respectively current corona virus situation, this can have different implications and can be applicable for different periods of time. Currently, the regulations specified in the following are applicable to the users of the BSB. These regulations complement and/or modify the house rules of the BSB until further notice. In the event of conflict, the present addendum has precedence.

The regulations serve for the protection of the health of all visitors and of all employees of the Bayerische Staatsbibliothek, and are intended to ensure the best possible service under the given conditions.

The present guidelines and directions given by staff members, as well as guidelines and directions related thereto, are binding. For the sake of health protection, contraventions will be sanctioned in the form of a ban from the library's premises and may lead to a permanent denial of access to the library (Art. 26 ABOB; General Regulations on the Use of Bavarian State Libraries).

The following regulations in particular must be observed:

  • Face masks covering the mouth and nose must be worn in all areas of the library accessible for users.
  • The minimum distance of 1.5 metres to other visitors and library staff must be observed at all times.
  • For entering the various areas accessible for users, there are separate, marked paths in each case, which must be adhered to. Changing location between the various areas, such as moving from the local loan service area (Ortsleihe) to the reading rooms or vice versa, is usually possible exclusively via the entrance hall.
  • Cordons and signage must be observed unconditionally. The path layout and walking direction prescribed for the respective area must be observed at all times.
  • Areas and passages closed off to visitors must not be entered.
  • Consuming food is prohibited throughout the publicly accessible areas of the library; staying in these areas during breaks should be avoided.

In the reading rooms, the following regulations are applicable in addition:

  • Prior registration is compulsory for each visit to a reading room. The registration confirmation must be presented in the form of a printout or on a mobile terminal (smart phone, tablet computer) to the security staff in the entrance hall and at the admission control point to the respective reading room. The registration confirmation must be carried on the person at all times and must be presented again each time when re-entering the reading room.
  • A reader pass is required for registration in the reading rooms. The reader pass must be carried on the person at all times and must be presented to the library staff upon request.
  • Producing copies of a registration confirmation for the purpose of passing these on to third parties is prohibited. The number of reservations per person is limited. The library reserves the right to carry out random checks in the reading rooms. Attempts at deception directly result in a permanent denial of access to the library.
  • The working places in the reading rooms are cleaned regularly. Only those tables may be used which are not marked by red adhesive tape and on which there is no instruction sheet for the cleaning staff. It is not allowed to switch to a different table, since this renders organising the cleaning substantially more difficult.
  • Instruction sheets for the cleaning staff must not be removed; they must remain lying visibly on the working place.
  • The only exception to the obligation to wear a face mask is when users are seated directly at the working places in the reading rooms. When leaving the working place – and in particular also in the hallways and shelf aisles – face masks must be worn.


This addendum to the House Rules enters into force as of 25 May 2020.

Munich, 25 May 2020

Dr. Klaus Ceynowa
(Director General)

Rules of the House of the Bayerische Staatsbibliothek (BSB)

Note

The "Rules of the House of the Bayerische Staatsbibliothek (BSB)" are available in both German and English. Only the German version of the Rules of the House is legally binding.

Rules of the House of the Bayerische Staatsbibliothek (BSB)
Version: 1 October 2017  (in German)
PDF version for download  (55 KB)

On the basis of Art. 6 para. 3 of the Allgemeine Benützungsordnung der Bayerischen Staatlichen Bibliotheken (General Regulations for the Use of the Bavarian State Libraries – ABOB) of 18 August 1993 (GVBl [Law and Ordinance Gazette] p. 635), I hereby issue the following Rules of the House:

1. General

1.1. The present Rules of the House are applicable to all buildings and grounds administrated by the BSB.

1.2. The Rules of the House are accepted as binding upon entering the grounds and/or the building.

1.3. The Director General exercises the householder's rights (Art. 6 para. 3 ABOB). He may entrust other employees of the library with the exercise of the householder's rights.

1.4. The instructions of the library staff must be complied with.

1.5. Non-compliance with instructions and breeches of the Rules of the House may lead to a permanent denial of access.

2. Staying in the library

2.1. Access is granted fundamentally only to the public areas of the BSB and only during the opening hours.

2.2. Non-public areas (offices, stacks, for example) may be entered exclusively after prior registration and/or at the express request of the library staff.

2.3. All visitors have to always conduct themselves in such a manner as to avoid obstructing, exposing to danger or causing a nuisance for any other persons or hindering them pursuing their legitimate claims, and so as to avoid disturbing the library's operation. 

2.4. Library media and facilities, (technical) devices and furnishings and equipment of the BSB have to be used with care. They must not be damaged or soiled.

2.5. Bulky objects (for example bicycles, surfboards, etc.) and instruments causing noise must not be brought to the library. Baggage items must not be left unattended.

2.6. The BSB serves scholarly purposes, professional work and further education. Any use of the reading rooms and of the library's electronic data-processing devices that does not comply with the above mission statement is prohibited (e.g. for playing computer games).

3. Coats and lockers

3.1. Clothes and objects which must not be taken into the reading rooms and the book collection area for local lending (Ortsleihe; cf. section 7.3.), can be stored in daytime lockers or permanently rentable lockers, of which a limited number is available. Daytime lockers may be used exclusively for the time of the actual stay of the user at the BSB during the day.

3.2. More detailed regulations on this are provided by the "Conditions of use for lockers".
Conditions of use for lockers in buildings of the Bayerische Staatsbibliothek Munich

4. Food, beverages, smoking

4.1. Consuming food and drink is permitted fundamentally only in such areas which are provided for this purpose (for example the cafeteria, the lounge, the common area in the marble hall).

4.2. It is fundamentally prohibited to bring food or drinks into the reading rooms. The sole exception to this is the special regulation on bringing drinking water into the General Reading Room and the Periodicals Reading Room (cf. section 7.4.).

4.3. Smoking is prohibited throughout the buildings and grounds of the BSB. This regulation also encompasses e-cigarettes.

5. Use of mobile electronic devices

5.1. Mobile electronic devices (such as laptops, tablet PCs, smart phones, etc.) may generally be used in silent operation mode. Section 2.3. is applicable in this regard.

5.2. Unoccupied, freely accessible current sockets may be used. It is prohibited to plug devices into the data outlet sockets of the BSB.

5.3. Making phone calls is permitted exclusively in the correspondingly marked areas.

6. Filming and photographing

Prior special permission is required for taking photographs and shooting films and TV coverage.

7. Conduct in the reading rooms

7.1. The reading rooms may be entered and left exclusively via the entrance/ exit control counters.

7.2. Maximum possible silence needs to prevail in the reading rooms. In particular, any loud and disturbing conversations, manners of conduct and noises are forbidden (e.g. when working in a group, listening to audio files without headphones or similar).

7.3. The reading rooms must not be entered with coats and/or comparable outdoor clothes, umbrellas, opaque bags, backpacks, comparable bags or containers or other bulky objects (e.g. skateboards, suitcases, pushchairs). The library staff in attendance decides at reasonable discretion whether access is granted or denied.

7.4. Drinking water may be brought into the General Reading Room and the Periodicals Reading Room in commercially available, transparent, sealable bottles. Bottles must always be closed accurately and placed underneath the desk (where possible).

7.5. Making phone calls is prohibited in the reading rooms. Other services (e.g. e-mail, SMS, WhatsApp, Twitter) may be used, provided that the device is muted. Section 2.3. is applicable in this regard.

7.6. It is not allowed to reserve study desks in the reading rooms for third persons.

7.7. In the event that a reading room is used to capacity, the BSB reserves the right to assign any study desks left vacant for over one hour to a waiting user. Items left behind will remain on the table, but are pushed to the side.

7.8. After concluding a day's work, the study desk must be cleared and the media from the reference collection must be placed back in their shelf location indicated by the classification mark. Media ordered for consultation in the reading room must either be placed back on the book collection shelf or be returned at the return counter provided for this purpose. Any objects brought along (e.g. files) and the content of the library bags must be presented when leaving the reading rooms without special request to do so.

8. Guided tours by third parties

Guided tours, lectures or courses by third parties are fundamentally not permitted. In justifiable individual cases permission can be granted by the specialised department in charge.

9. Lost property

9.1. Lost property has to be handed in at the custodian's office in the main building, Ludwigstrasse 16, 80539 Munich.

9.2. Arts. 978 et seq., 968 of the German Civil Code (BGB), Art. 10 et seq. of the Bavarian ordinance on the responsibilities and the procedure of the lost-property authorities and the Bavarian ordinance on the implementation of the law on lost property (Fundrecht) are applicable. Any lost property that is not retrieved will be stored correspondingly and possibly auctioned.

10. Checks/ inspections, identification

The BSB is entitled to install control facilities and to carry out checks and/or inspections. This is applicable in particular to work materials and items brought along. At the request of the library staff, visitors are obliged to identify themselves by presenting a valid proof of identity (personal identification card or passport, etc.).

11. Liability

11.1. The BSB fundamentally does not accept liability for the loss of or damage to items brought along, in particular items stored in lockers.

11.2. Other than that, the statutory provisions are applicable.

12. Bringing animals

By the exception of assistance dogs (guide or assistance dogs for persons with impaired vision or hearing, for example), it is not allowed to bring along animals. Such assistance dogs must be kept leashed at all times.

13. Emergency procedures in case of hazardous situations or fire, first aid

13.1. Emergency services (emergency doctor, ambulance) can be called at any time, around the clock, via the main custodian's office (direct extension: 2220).

13.2. All access and exit roads, entrance, exit and through passages, staircases and marked escape routes must be kept clear at all times.

14. Parking vehicles and bicycles

Vehicles and bicycles may be parked exclusively in the marked parking spaces or areas. Vehicles and bicycles left in a fire-brigade access road or in escape routes are removed at the owners' cost.

 

The present Rules of the House are effective as of 1 October 2017, replacing the Rules of the House of October 2012.

Munich, in September 2017

Dr. Klaus Ceynowa
(Director General)

Conditions of use for lockers in buildings of the Bayerische Staatsbibliothek Munich

Note

The "Conditions of use for lockers in buildings of the Bayerische Staatsbibliothek Munich" are available in both German and English. Only the German version of the conditions of use for lockers is legally binding.

Conditions of use for lockers in buildings of the Bayerische Staatsbibliothek Munich
Version: 25 May 2018  (in German)
PDF version for download (30 KB)

On the basis of the Rules of the House of the Bayerische Staatsbibliothek of 01/10/2017, I hereby issue the following conditions of use:

  1. The present conditions of use are applicable to the daytime lockers and the long-term lockers of the Bayerische Staatsbibliothek (BSB). By using a locker, the user accepts these conditions of use as binding.

  2. The lockers are available in limited numbers and sizes to the visitors of the BSB during the daily opening times of the building for storing objects which must not be taken into the reading rooms and the book issue area at the local lending service (Ortsleihe). Fundamentally, only one locker may be used per person at a time. There is no enforceable claim to the use of a locker.

    The lockers have to be treated with care, preventing any damage and soiling. It is prohibited to store any perishable food, weapons, drugs and substances and/or objects compromising safety or constituting a health hazard in the lockers.

  3. The daytime lockers are available free of charge. Daytime lockers have to be locked while occupied by means of an amount in cash (one or two Euro coin). It is not permitted to use daytime lockers without locking them. Daytime lockers have to be emptied daily in time before the building's closing time.

  4. Holders of a valid reader pass of the BSB also have the option to rent a long-term locker. For this purpose, a request needs to be submitted to the BSB in writing.

    The long-term lockers are allocated in the order of the dates of receipt of the submitted requests. The allocation term of a long-term locker is twelve months in principle. This period can be extended, provided in particular that there is no waiting list for the allocation of long-term lockers.

    The BSB charges a fee in the amount of € 7.50 per month (small long-term locker) or € 10.00 per month (large long-term locker) for renting a long-term locker. In addition, a one-time security deposit has to be made in the amount of € 80.00. This deposit will be refunded by bank transfer immediately after termination of the rent term.

    The right of use of a long-term locker is personal and not transferable. The long-term locker must not be ceded to a third person – not for only a short period of time either.

    A long-term locker has to be emptied at the end of the rent term and the key must be returned to the BSB without delay.

  5. For security reasons or in the event of non-compliance with the present conditions of use, the BSB is entitled to open and to empty the lockers at any given time and without express request to vacate. The BSB further reserves the right to open and to empty any lockers not vacated in due time and any unlocked lockers without express request to vacate. For opening and/or emptying a locker, the BSB charges a lump-sum fee in the amount of € 10.00 in the event of non-compliance with the present conditions of use. Any deposit coins located in the deposit lockers are retained directly and offset.

  6. When a locker has been emptied by the BSB, the content of the locker will be stored for the duration of maximally one month. With the expiry of the storage period, the content of the locker is discarded in principle. The BSB is entitled to freely dispose of any obviously valueless or perishable objects in the manner deemed expedient immediately after the emptying. Objects such as rubbish, deposit bottles and remains of food in particular are discarded directly in principle.

    The contents of emptied lockers need to be collected from the reception office (Pforte) at the main entrance, making a declaration of ownership and presenting an official identity document. In the event that the locker is not vacated in due time, the locker's content will be handed over only in exchange for the settlement of the lump-sum fee (cf. section 5, p. 3, 4).

  7. The loss of a locker key or the malfunction of the lock mechanism must be reported without delay at the reception office (Pforte) at the main entrance. When the locker key is lost or not returned in due time, the BSB charges the costs for acquiring a new key and the possibly required replacement and removal/ installation of a new lock mechanism.

  8. The Free State of Bavaria is liable for the loss of or damage to objects stored in the lockers only in the event of intentional or grossly negligent conduct of employees of the BSB. For the rest, the relevant legal regulations are applicable.

    The user of a locker is liable vis-à-vis the BSB for any damages and disadvantages sustained as a result of non-compliance with the present conditions of use. Any misuse or intentional damaging of lockers may have consequences in terms of the BSB's householder's rights and/or may be prosecuted by law.

 

The present conditions of use are effective as of 25 May 2018.

Munich, in May 2018

Brigitte Loy
(Head of the Department General Administration)

General decree by the Director General: General transfer of the householder's rights within the sphere of responsibility of the Bayerische Staatsbibliothek

Note

The "General decree by the Director General: General transfer of the householder's rights within the sphere of responsibility of the Bayerische Staatsbibliothek" is available in both German and English. Only the German version of the general decree is legally binding.

Legal basis:
Art. 6 para. 3 of the Allgemeine Benützungsordnung der Bayerischen Staatlichen Bibliotheken (ABOB) of 18 August 1993 in conjunction with the Rules of the House of the Bayerische Staatsbibliothek of 1 October 2017.

The order at the Bayerische Staatsbibliothek (BSB) is ensured by the Director General, who exercises the householder's rights. The exercise of the householder's rights may be transferred to other library employees generally or in individual cases.

The following general decree is issued:

  1. In order to ensure an orderly and disturbance-free operation of the BSB, the householder's rights are fundamentally exercised by the Head of the Department of User Services, in the case of his/her absence by the respective proxy.

  2. In the event of particular urgency due to "exigent circumstances", the householder's rights may additionally be exercised by the employees of the Departments of User Services and General Administration who work in the public areas/ publicly frequented areas, in particular in the custodian's office and in the reading rooms, who may declare a limited denial of access for the duration of one day up to three days.

  3. A limited denial of access for the period of more than three days up to a duration of six months at most can be declared exclusively by the Head of the Department of User Services or his/ her proxy in attendance.

  4. A denial of access effective for a duration of over six months can be declared exclusively by the Director General, in the case of his/ her absence by the proxy.

  5. The right to file a criminal complaint for unlawful entry/ breach of domestic peace (Hausfriedensbruch) is reserved exclusively to the Director General. In the case of his/ her absence, said right is exercised by his/her respective proxy.

 

This general decree is effective as of 1 October 2017.

Munich, in September 2017

Dr. Klaus Ceynowa
(Director General)

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